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General Data Protection Regulation (GDPR)

Notice to individuals in accordance with the Article 14 of the General Data Protection Regulation (GDPR) regarding the processing of personal data in the records of residents, accommodations or guests

1Personal data controller

Študentski dom Ljubljana
Svetčeva ulica 9
Phone: 01 242 1000
Email: studentski.domovi@stud-dom-lj.si

2Contacts of the data protection officerdpo@stud-dom-lj.si
3Purpose of the personal data processingDue to operations and transmission of data to competent institutions and state bodies.
4Legal basis to process personal dataAccommodation contract, statement, Residence Registration Act.
5Types of personal data concerned 
  • full name
  • personal identification number
  • type and reference number of identity document
  • gender
  • date, place, municipality and country of birth
  • citizenship
  • whether the student is employed
  • permanent residence and address for personal service of mail (street, house number, place, postal code, municipality, country)
  • phone and email address
  • the number and date of issue of the decision issued in the procedure for exercising the right to subsidized residence
  • number and date of conclusion of the accommodation contract for subsidized residence or annex to the accommodation contract for subsidized residence and period of validity
  • where the student exercises his right of residence
  • the name of the higher education institution to which the student is enrolled
  • the name of the study program in which the student is enrolled
  • place of study
  • degree and type of study program
  • year of study
  • type of enrolment (first enrolment in the year, repetition of the year, change of study program, continuation of studies according to the criteria for transitions and parallel enrolment)
  • mode of study
  • academic year of the first enrolment in the current study program
  • the academic year of the first enrolment in any study program
  • the number of years of use of the subsidized residence and the course of study after the study years of study
  • date of moving in and date of moving out
  • on termination of studies
  • whether it qualifies for an exceptional extension of the subsidized residence
  • on exercising parenthood and information on the other parent with whom he/she lives in the student dormitory (personal name, unique personal identification number of the citizen)
  • whether he/she has the status of a disabled student with an accompanying person
  • whether the student is an accompanying person with a disability and data on the student to whom he/she is an accompanying person (personal name, unique personal identification number)
 
6Users or user categories of personal data Ljubljana Administrative Unit, Ministry responsible for higher education, AJPES, Police.
7Period of retention of personal data5 years after moving out.
8Information on the existence of individual rights

An individual has all the rights to which he is entitled under the legislation in the field of personal data protection:

  • The right to know
  • The right to rectification
  • The right to restriction of processing
  • The right to object
  • The right to access
  • The right to erasure
  • The right to data transferRights in relation to automatic data processing, however, this right of the individual must not be in conflict with the provisions of other legislation.

Pravice v odnosu do avtomatske obdelave podatkov, pri čemer pa ta pravica posameznika ne sme biti v nasprotju z določili druge zakonodaje.

9Information on the right to withdraw consentConsent may be revoked at any time without prejudice to the lawfulness of the processing of data carried out on the basis of the consent up to its revocation.
10Information on the right to lodge a complaint with the supervisory authority

You can send the complaint to the Information Commissioner
Address: Dunajska 22, 1000 Ljubljana;

email address: gp.ip@ip-rs.si
phone: 01/230 9730
web page: www.ip-rs.si

11Information on the source of personal dataPersonal data are obtained from eVŠ, records of applicants for subsidized student stays, which are kept in accordance with Article 81g of the Higher Education Act.
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